Scheduled Tasks

Elements of the Scheduled Tasks Screen are shared by Four Screens. Each screen has distinct functions as indicated by the difference in by the names they are give in the Main Tools Menu. The Scheduled Task Screen may be opened from the Main Tool Menu or by entering ALT-T+S which will cause a submenu to appear that offers 4 choices:        

• AutoEmail
• Backups
• Notify Custodians (Manual)
• Status Reports

Each function will use a subset of the Scheduled Task Screens functions. It should be noted that the AutoEmail and Notify Custodians (Manual) selection perform identical functions with the exception that notification of custodians is manually triggered whereas the AutoEmail function is triggered by the Windows Scheduler. The Notify Custodians (Manual) function provides more granular control over which custodians will receive emails and when. 

Using the functions of the Scheduled Tasks Screen has prerequisites:

• The Windows Scheduler Service must be installed an enabled
• The user must have sufficient administrative rights to configure the service
• Internet or Network connection
• The computer must a configured Messaging Application Interface (MAPI) client or have access to an SMTP server

The settings that you make for all these functions are persistent from session to session and will only require entering once.